Hi, Guest
12-22-2008, 10:11 PM
What you could do is do the "first" export, a baseline if you will, via the "Export --> to a file --> personal folders file (pst)" and then select the top level of your local mailbox. Check the box to include all the sub-folders (assuming you want everything) and then the default replacement rule will be fine (there's nothing to overwrite or have doubles of yet).
Finally, browse to a place where you can find the file later, give it a name and then start the process. Ypu'll be given the option of changing the Name field (instead of having the folder say "Personal Folders") and setting a password. Personally, at home (or even at work), I wouldn't set a password on a non-archived setup - takes too long each time to type the password and make changes to the file in my mind :P
The export process will take some time, depending on the size of the file you already have. Now, I'll teach you a little trick here ;) When the export is complete, mark down the date BEFORE the day you do your first archive.
The next time you do an archive from your main machine, set it to that first full day (ending at 11:59:59PM that past night - so say you do it today, set it for the 21st) you've recorded. When you do your next export, set a Filter on the Export selection screen. On the filter screen, choose the Advanced tab, then go to the Field drop-down list box. Choose Date/Time fields and choose Received time. In the second column, choose "On or after". In the blank textbox field next to that, type that first recorded day's date. You can spell it "December 21, 2008" if you wish - Outlook seems to be fairly smart in that regard. Finally, click the Add to List button to add that condition to your filter settings.
Click OK. You're back at the folder selection screen again. On the next screen, take the default settings. All the way to the end as you already have. When you browse to the location and set the filename, I'd suggest something like "since Dec 21 2008.pst" or "Dec 21 to 24 2008.pst". You're kind of creating what is known as an incremental backup. I'd also call this a "point in time backup".
On the destination machine, import the first PST in its entirety. For all subsequent files, so long as the first backup "overlaps" the second, and the second overlaps the third, etc., import the files completely but tell it not to import duplicate mail. By doing this, you should have a complete rolling copy of all of your email on the target machine - so long as you keep it updated.
I don't recommend using AutoArchiving for this purpose as you can't copy that particular PST file while Outlook is running, either. Also, an incorrectly configured AutoArchive will delete files after xxx days and that may not be what you want.
Let me know how you make out. :)
Finally, browse to a place where you can find the file later, give it a name and then start the process. Ypu'll be given the option of changing the Name field (instead of having the folder say "Personal Folders") and setting a password. Personally, at home (or even at work), I wouldn't set a password on a non-archived setup - takes too long each time to type the password and make changes to the file in my mind :P
The export process will take some time, depending on the size of the file you already have. Now, I'll teach you a little trick here ;) When the export is complete, mark down the date BEFORE the day you do your first archive.
The next time you do an archive from your main machine, set it to that first full day (ending at 11:59:59PM that past night - so say you do it today, set it for the 21st) you've recorded. When you do your next export, set a Filter on the Export selection screen. On the filter screen, choose the Advanced tab, then go to the Field drop-down list box. Choose Date/Time fields and choose Received time. In the second column, choose "On or after". In the blank textbox field next to that, type that first recorded day's date. You can spell it "December 21, 2008" if you wish - Outlook seems to be fairly smart in that regard. Finally, click the Add to List button to add that condition to your filter settings.
Click OK. You're back at the folder selection screen again. On the next screen, take the default settings. All the way to the end as you already have. When you browse to the location and set the filename, I'd suggest something like "since Dec 21 2008.pst" or "Dec 21 to 24 2008.pst". You're kind of creating what is known as an incremental backup. I'd also call this a "point in time backup".
On the destination machine, import the first PST in its entirety. For all subsequent files, so long as the first backup "overlaps" the second, and the second overlaps the third, etc., import the files completely but tell it not to import duplicate mail. By doing this, you should have a complete rolling copy of all of your email on the target machine - so long as you keep it updated.
I don't recommend using AutoArchiving for this purpose as you can't copy that particular PST file while Outlook is running, either. Also, an incorrectly configured AutoArchive will delete files after xxx days and that may not be what you want.
Let me know how you make out. :)
Daily driver 1: 2007 Jeep Wrangler Unlimited Sport "S"
33" BFG Mud-Terrain KM2s, lots of Rough Country gear - bumper, 2.5" lift, swaybar disconnects, Superwinch 10,000lb winch, Detroit Locker in rear D44 axle, custom exhaust, K+N filtercharger, Superchips-tuned.
Daily driver 2: 2006 Subaru Legacy GT
COBB Stage 1+ package - AccessPort tuner, COBB intake and airbox. Stage 2 coming shortly - COBB 3" AT stainless DP and race cat, custom 3" Magnaflow-based exhaust and Stage 2 COBB tune.
33" BFG Mud-Terrain KM2s, lots of Rough Country gear - bumper, 2.5" lift, swaybar disconnects, Superwinch 10,000lb winch, Detroit Locker in rear D44 axle, custom exhaust, K+N filtercharger, Superchips-tuned.
Daily driver 2: 2006 Subaru Legacy GT
COBB Stage 1+ package - AccessPort tuner, COBB intake and airbox. Stage 2 coming shortly - COBB 3" AT stainless DP and race cat, custom 3" Magnaflow-based exhaust and Stage 2 COBB tune.